International Programmes & Partnerships Support Co-ordinator

Position: International Programmes & Partnerships Support Co-ordinator

Reports to: Programme Development & Partnerships Manager

Status: Full-time (40 hours per week)

Terms of Employment: Permanent

Salary: £26k-£30k p.a. gross (dependent on experience)

Location: Birmingham/London

Deadline for Applications: 26th September 2025

PLEASE NOTE: Interviews are expected to take place on an ongoing basis until the vacancy is filled. The vacancy, therefore, may close sooner than the deadline date.

Islamic Help is a non-profit organisation working across the globe to strengthen humanity’s struggle against poverty, social injustice and natural disasters. Through the provision of immediate relief and establishment of sustainable development programmes, we aim to invest in real effective solutions.

Role summary:

We’re looking for an International Programmes & Partnerships Support Co-ordinator to support the growth of our programmes team and provide brilliant stewardship to all of our current funders.

We are looking for someone ambitious, who enjoys building relationships, has excellent writing skills, and loves working as part of a busy team.  

You will bring your enthusiasm and creativity to help us:

• Grow our grant income to support our range of exciting new projects
• Develop new ways to articulate our ‘case for support’ to funders, as well as to show them the impact of their support on the lives of communities we serve;
• Support the wider Islamic Help team to understand and engage with programmes, partnerships and fundraising, embedding it in the culture of the organisation.

What We Offer

Islamic Help acknowledges that our employees are our most valuable resource. Therefore, we provide a variety of benefits aimed at promoting their professional growth, as well as supporting their mental and physical well-being, and maintaining a healthy work-life balance.

• Holiday entitlement of 30 days per financial year (for full-time employees; includes bank holidays entitlement – due to the nature of the role, you may be required to work on bank holidays)
• Personal learning and development opportunities.
• Automatic enrolment into our workplace Pension Plan (option to opt out).
• Employee Assistance Programme for support with health & wellbeing, financial matters, and any other assistance.
• Free office car park for staff (Birmingham office).

 The Team:

We have a Birmingham office and a London office. This role could be based in either office. If London-based, regular travel to Birmingham would be expected.

The Role

Key Responsibilities

Grants Administration and Co-ordination

• Support the Programme Development & Partnerships Manager in preparing, reviewing and documenting memoranda of understanding, agreements, agreement modifications according to the needs of Islamic Help.
• Coordination of the due diligence process with partners.
• Support the Programme Development & Partnerships Manager to develop, finalise and monitor partner funding.
• Support the preparation and follow-up of grants opening meetings, monthly review meetings, and grant closing meetings.
• Ensure that office grants are processed in a timely and effective manner in accordance with our policies, procedures and standards.
• Provide support to approved projects and ensure there is continuous oversight and support throughout the project management cycle including financial and periodic reporting.
• Be self-administering including maintaining fundraising pipeline spreadsheets and monitoring progress against activities.
• Maintenance of records and files in line with IH document management and IT policies.
• Liaise with the  finance team to ensure grants have been received and are allocated / restricted as appropriate. 
• Support the programmes team in grants management, programme development, monitoring and evaluation, and external relations activities as requested.

Compliance and Reporting

• Support donor reporting processes, co-ordinating with the field staff to ensure the timely submission of high-quality programmatic reports and co-ordinate with Finance to ensure timely submission of financial reports.
• Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal documentation and other grants tools.
• Support compliance of programmes with donor and Islamic Help requirements and raise issues affecting external/internal compliance to management staff.

Researching Funding Opportunities 

• Maintain a thorough understanding of the profile of current funders and Islamic Help’s relationship with them, including the need for reports and updates.
• Grow the support of current funders, identifying opportunities for them to continue their support. 
• Maintain and update the database and tracker sheet with details of projects and relevant funding streams.

 Proposals and Funding Applications 

• Develop a comprehensive knowledge of the organisation and its work.
• Work closely with the Programme Development & Partnerships Manager to identify and pursue fundraising opportunities.
• Assist, when required, the Programme Development & Partnerships Manager in the development and co-ordination of high-quality proposals and concept papers for submission to donors.
• Build strong and effectve relatiionships with Islamic Help teams in the UK and overseas.
• Support the programmes team in the on-going development of departmental strategy. 

 Partner and Donor Relationships

• Develop and strengthen relationships with current partners and identify and cultivate relationships with potential new partners/donors through a range of communications including by phone, in writing and face to face meetings as appropriate. 
• Assist in co-ordination of existing relationships through professional account management and communicating the impact of our work to partners in a compelling way. 
• Maintain accurate partner and donor records in order to monitor, evaluate and report on fundraising activity.

 Other Responsibilities: 

• Support the Programme Development & Partnerships Manager on the management of the department including development of departmental calendar, coordinating meetings with agendas and record keeping, oversight and development of departmental workplan.
• Communicate with offices and partners as and when necessary and communicate progress or queries to colleagues.
• Support the programmes team in the analysis of budgets and reports to determine impact, achievements and outputs.
• Prepare feedback reports for donors and other stakeholders within appropriate timeframes.
• Provide marketing colleagues with appropriate beneficiary data and case study material etc.
• Verify budgets, invoices and financial liquidation reports to ensure that money is being spent according to the approved operational budget, plan and conduct appropriate desk reviews.
• Review budgets and communicate any changes where needed.
• Ensure the prioritisation of the most vulnerable within the communities Islamic Help serves by adopting a pro-active, holistic approach to safeguarding.
• Contribute to department workplans, help set budgets and manage programme funds.
• Support the programmes team on Emergency Response including – development of Emergency Response process, first response, setting up Emergency Panel, development of surge capacity and the development of proposals and reporting
• To participate and actively engage, under the supervision of the Director of International Programmes, as part of Islamic Help’s first response to an emergency, including but not limited to travelling to emergency response locations, planning and implementing emergency response projects and liaising with partners and others to ensure successful implementation
• Support the partnerships department with partner care – accompanying partners on field visits wherever needed to ensure the smooth coordination of operations and projects
• Any other duties commensurate with the accountabilities of the post.  

*The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time. You may, from time to time, be required to work evenings, Saturdays or on a Sunday.

Person Specification

Qualifications 

Educated to degree level or equivalent.

Skills and Experience

Essential

• Familiarity with humanitarian programming;
• Prior experience working in non-profits/charities and familiarity with partner/donor requirements;
• Excellent writing skills in English;
• Excellent interpersonal skills.  Able to communicate with a wide range of people both internally and externally in person, by phone and email.
• Excellent organisational skills and ability to meet multiple deadlines in a busy office environment;
• Detail-oriented with good multi-tasking abilities and communication skills, both oral and written;
• Able to work well both within a team and independently in a challenging and fast-moving multicultural environment;
• Sound IT skills in MS Office and experience of using databases;
• Right to work in the UK.

Essential

Knowledge of Arabic and/or Urdu language (speaking, reading, editing)

Competencies

Goal Orientation:

• Pursues tasks / goals with energy, drive and need for completion
• Pre-empts problems by seeking guidance or taking action an issue, task or project within their role
• Is customer focused

Innovation and Creativity

• Does not assume the usual way of doing something is the best way
• Volunteers ideas and suggestions for improvement
• Accepts mistakes and is willing to learn from them

Self-Management 

• Plans and prioritises work effectively
• Is solution rather than problem focused
• Takes responsibility for own workload

Communication and Relationship Management

• Clearly identifies and articulates the key messages to be conveyed
• Understands the impact of their communication
• Takes time to build and maintain contacts and partners.

Teamwork & Collaboration

• Understands the benefits of teamwork and contributes willingly
• Listens to the views of others
• Understands the impact of their behaviour on others and adapts behaviour where appropriate.

 Flexibility

The job description is a general outline of the job duties and responsibilities and may be amended as the scope of programmes department develops. The post holder may be required to undertake other duties as may reasonably be required from time to time.

How to Apply

It would be great if you have a qualification in a relevant discipline, but we're more interested in your experience, your values and your attitude than we are your qualifications.

It's a really exciting time to join Islamic Help, if you're successful in joining our team you'll not only have the opportunity to further your career, you'll be improving the lives of people through the work that you do.

To apply, please email your CV and covering letter detailing how you meet the requirements for the post to HR@islamichelp.org.uk

We regret that only shortlisted candidates will be contacted.

You must have proof that you have the right to work in the UK.

We are an equal opportunities employer and welcome all applications regardless of age, gender, ethnicity, faith or disability.